Accounts Payable Manager
Responsibilities:
This position will manage the iconectiv Accounts payable function in its overall daily responsibilities. This will include but not be limited to the following.
- Vendor Management. Ensure compliance with iconectiv policy and procedures including but not limited to Supply Chain Risk Management (SCRM) policy and other required documentation (W-9/W-8 forms supplier code of conduct).
- Purchase Order Setup Review. Ensure correct accounting on PO distribution lines for charging. Review vendor remittance per contracts/quotes. Review proper approval processes followed. Processing change orders to ensure available funds for vendor payments.
- Vendor Invoices. Manage the three way matching process to ensure proper and timely payment of invoices.
- Vendor Payments. Manage the co-ordination of vendor payments including quarter tax payments with the Treasury group as well as the annual 1099 required reporting process. Review and approve all wire payment instructions for possible fraudulent instructions. Setup ACH payments in banking system.
- Subscription & Prepaid invoices. Review/maintain the required amortization schedules for applicable items processed through A/P
- Employee Vouchers. Ensure compliance with iconectiv policy and procedures regarding reimbursable business expenses and process approved vouchers through the NetSuite ERP system for payroll reimbursement to employees.
- Fixed Asset Management. Ensure capital purchases are properly processed through A/P and correctly loaded into the fixed Assets module with the appropriate category and correct lives. Ensure monthly depreciation schedules are processed consistent with the monthly close process. Ensure reconciliation of PPE subledger to monthly trial balance. Maintain fixed assets tax books for use by outside tax consultants.
Requirements
- Bachelor’s degree in Business/Accounting preferred.
- 10 plus years’ experience in an accounting operational environment.
- Experience working with cross-functional teams.
- Ability to work independently, manage your own time and priorities, and strong organizational skills.
- Knowledge of Netsuite ERP system.
- US Citizenship required
Controller
Responsibilities:
This position will manage the iconectiv accounting functions this will include but not be limited to the following.
- Financial Reporting. This position is responsible for establishing and maintaining the systems of internal control as regards all aspects of financial reporting
- Monthly Close Process. Oversee and direct the monthly close process, including the approval of journal entries, the co-ordination of cross functional teams to produce reports for detailed analysis by both the accounting functions and the Financial Planning and Analysis groups as well as the loading and reconciliation of the Onstream reporting tool.
- NetSuite. Manage the NetSuite ERP system includes adding new accounts, opening closing periods as required for the closing process, setting the calendar and labor processing weeks. This position also serves as the backup NetSuite administrator and will determine all accounting questions as they relate to NetSuite processing.
- Purchase Orders. This position will ultimately be responsible for the approval and release of PO’s within the NetSuite ERP system for release to vendors.
- Accounts Payable & Fixed Assets. The Accounts Payable Manager will report into this function.
- Account Analysis. Oversee and direct the account analysis process to ensure the timely and accurate reconciliation of subledgers to G/L balances.
- Financial Audits. Oversee and direct any required financial and tax audits.
- Income & Sales tax. Oversee and direct any activity related to Income & Sales tax with third part consultants (CohnReznick).
Requirements
- Bachelor’s degree in Business/Accounting.
- CPA/CMA preferred
- 15 plus years’ experience in an accounting operational environment.
- Experience working with cross-functional teams.
- Knowledge of Software accounting, ASC 606 revenue accounting and ASC 842 Lease accounting
- Ability to work independently, manage your own time and priorities, and strong organizational skills.
- Knowledge of NetSuite ERP system.
- US Citizenship required